Capacity building for the Clearing-House Mechanism (CHM) of the Convention on Biological Diversity

Call for proposals - Projects for education and public awareness

The call for proposals is now closed. 


The specific convention between the Belgian Development Cooperation (DGDC) and the Royal Belgian Institute of Natural Sciences (RBINS) aims to contribute to a better knowledge of biodiversity and to reach a better execution of international environmental conventions in developing countries.

In the framework of its 'public awareness' component, RBINS desires to reinforces the activities of CHM National Focal Points in their contribution to the implementation of the CBD.

National CHMs play an essential role in the education and information of the general public and policy makers, on the value of biodiversity and on the opportunities offered by the Convention.

For this reason, RBINS would like to contribute to concrete actions aiming for an easy access to information, the promotion of a greater transparency and the facilitation of public participation to the largest possible extent in the implementation of the Convention.


Are eligible in 2005:

  • CHM National Focal Points of partner countries of Belgium that have already beneficiated from a capacity building partnership;
  • CHM National Focal Points of partner countries of Belgium that have made a formal request for partnership before 01.08. August 2005, but have not yet beneficiated from capacity building;
  • Regional organisations that are partners of Belgium for the CHM and that have already beneficiated from capacity building (SACEP and COMIFAC).

Type of support

Seed money to initiate educational and/or public awareness projects, or to complement activities of an undergoing project.

RBINS will finance the selected projects up to 80% of their estimated costs, for a maximum of 5,000 euros per project. The remaining 20% will have to be provided by the local partner.

The distribution of financing will be the following: 80% of the requested budget at the beginning of the project and 20% after the end of the project. This last payment will only be made after reception of original justification of expenses (receipts and supporting documents).

Estimated number of projects

In 2005, 3 to 5 projects will be financed. This number will depend of the size and quality of proposed projects.

Project framework

In 2005, RBINS offers some flexibility for the project proposals. However, some conditions are essential:

  • The philosophy of the project must be in accordance with the mission of the CHM;
  • The project must contribute to the implementation of thematic programmes and cross-cutting issues of the CBD, among others of the Global Initiative on Communication, Education, and Public Awareness (CEPA);
  • If a biodiversity national strategy and/or action plans exists in the partner country, the project must preferentially help implement actions that are proposed therein;
  • The project can be based on national poverty reduction strategies or programmes for the implementation of Millennium Development Goals;
  • The project cannot, in any case, be used to support the daily functioning of CHM focal points or of Secretariats of regional organisations.

The project must identify clearly:

  • The target audience (e.g. decision makers, the media, farmers, school children, etc.);
  • The thematic issue (e.g. forest protection, threatened species, bushmeat, fisheries, agrobiodiversity and urban gardens, wetlands, etc.);
  • The message (e.g. we overexploit our resources, healthy forest ecosystems are essential for our own health and survival, etc.).

Some ways to reach the target audience are, by way of example: environmental education, written and oral media campaigns, popular culture and entertainment, organisation of local communities. These ways can be implemented alone or in combination.

The CEPA web portal of the CBD Secretariat can be used as an inspiration source. Its URL is

Project promoter and partners

The project promoter is the CHM National Focal Point or the Contact Point of the regional organisation, in agreement with the supervisory authority. An approval letter of the supervisory authority must be joined to the application file.

Collaboration or subcontracting with a local partner is possible. In this case, such collaboration or subcontracting must clearly be indicated in the application. The involvement of education and/or communication specialists is an asset.

Duration of the project

The projects must be completed by 31 March 2006. The indicative duration will be of maximum 5 months. One-off actions are eligible if they enter in the framework established by RBINS.

Help for the preparation of projects

RBINS accepts the submission of pre-proposals if necessary, in order to examine with the partner if the project corresponds to the framework established by RBINS. If the partner has some difficulties in formulating a project, RBINS will provide help and advice. In no instance will RBINS write the project in place of the partner.

Preparation of a proposal and submission instructions

Projects must be submitted to RBINS by 30 September 2005 at the latest, at the electronic address Alternatively, and only if there are e-mail problems, the application can be sent by regular mail at the address mentioned at the end of this document.

The project must be structured in the following way:

  • Summary (maximum 250 words)
  • Project description (less than 10 pages), with the following points:
    • Objectives of the project
    • Target audience and message to be developed
    • Activities and expected results
    • Necessary infrastructure and human resources
    • Durability and impacts of the projects
    • Potential risks associated to the project
    • Detailed budget indicating RBINS and partner contributions
    • Timeline of activities
    • If possible, objectively verifiable indicators (to be used in the reporting process in order to assess whether objectives have been reached).


A report of activities and a financial report must be submitted to RBINS at the end of the project. All original supporting documents and justification of expenses will be asked, in order to conform to the requirements of the Belgian Development Cooperation. Any expenses that cannot be justified will not be considered and will have to be supported by the partner.

Shipping costs of these reports and of the supporting documents will have to be foreseen in advance in the budget.

Indicative dates for the examination of proposals and for the execution of the projects

1 August 2005 Distribution of the call for proposals through the Belgian CHM website
30 September 2005 Deadline for the submission of proposals
15 October 2005 Successful project beneficiaries are contacted
1 November 2005 - 31 March 2006 Project implementation
30 April 2006 at the latest Activities and financial reports required


The following persons will be in charge of the evaluation and follow-up of projects, with the support of experts of the RBINS Education Department and of DGDC:

J. VAN GOETHEM, CHM Focal Point for Belgium
Anne FRANKLIN, Coordinator of the convention between RBINS and DGDC
Han DE KOEIJER, CHM trainer
Arnaud RÉVEILLON, CHM assistant trainer / IT specialist

In order for each of these persons to be informed at all times of the status of the application, it is asked to use only the generic e-mail

Physical address:

Royal Belgian Institute of Natural Sciences
Rue Vautier 29
1000 Brussels
Fax: +32 2 627 41 41

Home >  Cooperation > Partnership > GTI > Eligibility

Last updated  13-10-2005

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